Finance and Administration Officer
Job Description
Salary
UGX 44,256,588 – UGX 50,702,928 gross per annum depending on experience
About the Role
The Global Alliance for Improved Nutrition (GAIN) is seeking a Finance and Administration Officer to provide administrative, coordination and financial management support.
The position is responsible for ensuring processing, recording of payment transactions and office management processes are done in a timely and accurate manner. The position will support compliance, and requires resolute fiduciary responsibility of all financial resources and high professional standards with a willingness and ability to enforce compliance with GAIN and donor policies and procedures.
This role will be on a 17-month fixed term contract, subject to availability of funding and will be based in Kampala, Uganda.
Key Responsibilities include
- Work with the Finance and Administration Manager to plan and implement financial and administrative operations systems in accordance with GAIN policies and procedures while keeping within donor requirements. This includes systems for Cash Flow management, consolidation of accounting information, internal controls, financial reporting, financial record keeping, grant management and compliance.
- Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with GAIN policies and procedures and donors grants and contracts requirements and promptly process payments.
- Preparation of monthly reports, ensuring all transactions for the month are recorded accurately and deadlines set by the global finance team are met.
- Timely preparation of monthly bank statements and bank reconciliations.
- Support in preparation and availability of statutory financial Statements, Annual Income Tax returns, PAYE returns, NSSF etc.
- Implementing and maintaining office procedures/administrative systems.
- Assist in coordinating the travel (visa, booking transport and accommodation) of GAIN staff, consultants and senior partners which relates to the implementation of GAIN activities in Uganda.
About you
You should have experience preferably in the non-profit sector in a similar role where you provide finance and administrative support. Experience in processing and recording of payment transactions, preparation of monthly bank reconciliations and statements is required. This role will work closely with the Finance and Administration Manager on preparation of programme budgets, analysis of grants and expenditure.
The position holder will work with the project teams to ensure travel per diems and reimbursements are performed within GAIN policies and procedures and reconcile staff debtors accounts monthly. They will support with the maintenance of records and ensure confidentiality of records. Previous basic experience in HR functions is desirable.
An educational background with a degree in accounting or relevant business field is required. A minimum of CPA 3 or other professional certification would be an added advantage. Experience with financial software such as Navision highly preferred.
About our Offer
The starting gross salary on offer for this role is from UGX 44,256,588 – UGX 50,702,928 gross per annum, depending on experience.
GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.
GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.
