Records Management Officer

Job Description

JOB PURPOSE: To provide adequate, efficient and systematic library, information
management and Registry administration.

S/N PRINCIPAL ACCOUNTABILITIES DELIVERABLES

1. Participating in policy formulation for the Library and Registry

• Prepares library policies and procedure manual
• Participate in revising and updating policies,
  strategies and plans.
• Carries out research and benchmarking for best
  practices.

2. Participating in Planning, Budgeting and Budgetary control

• Proposes plans and budgets for Library and
  Registry materials, services, systems and staff.

3. Information Management Process

• Ensures the efficient implementation of systems
  and regulations necessary to run the library
  professionally.
• Organizes library records for cataloguing and
  classification of books and periodicals to ensure
  easy retrieval.
• Ensures availability up to date information
  materials relevant to aviation industry.
• Reviews the Library systems to ensure compliance
  to policies and procedures.
• Ensures effective and efficient collection
  development for the Authority.
• Carries out effective material preservation.
• Carries out effective and efficient archiving of
  information materials.
• Ensures that adequate security is in place to
  safeguard all information in the library against loss
  and destruction
• Maintains and continually updates the Electronic
  Library Management System (ELMS)
• Builds networking partnerships with other aviation
• libraries especially within the region, and ensures
• regular exchange of correspondence to share
• information
• Uses the internet to update information and
  search for relevant information for users to ensure
  use of current and diverse information
• Provides accurate and timely responses to user’s
  requests for information
• Produces regular bulletins/circulars of the
  awareness service to users to promote the use of
  the library services
• Ensures awareness of new arrivals, rules and
  regulations and informs users of new
  developments.

3. Preparation and submission of Reports

• Compiles relevant periodic reports for submission
  to the Principal Administration Officer.

4. Establish and implement an issuing and loan system.

• Establishes, implements and reviews an issuing
  and loan mechanism which enables URC staff to
  borrow information materials and to keep track of
  all issued materials.
• Ensures that the issuing and loaning mechanism

QUALIFICATIONS/REQUIREMENTS

1. Must be a holder of an honours Bachelor’s Degree in Library and Information Science
   (BLIS) or Bachelors of Records Management and Information Science or Bachelors
   Degree in Records and Archives Management or related degree from recognized
   University
2. Relevant work experience of at least 5 years in a reputable organization with at least
   2 years supervising records management function.
3. Should have competency in the use and management of Records Management
   Software
4. Should have good interpersonal skills
5. Must have had training in Customer Care
6. Ability to work with minimum supervision
7. Should have initiative and be innovative
8. Should have competency in Library Management Software
9. Must possess high level of integrity
10. Should be below 45 years of Age.
    The closing date of receiving applications is Friday 31st October, 2025 at 3:00 pm.

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