Travel Assistant

Job Description

U.S. Mission                           Uganda
Announcement Number:       Kampala-2024-047
Position Title:                         Travel Assistant
Opening Period:                   08/28/2024 – 09/06/2024
Series:                                      0910
Grade:                                     FSN-07/FP-7
Salary:                                     UGX 53,979,054
For More Info:                        KampalaHR@state.gov
Who May Apply:                     All interested applicants / All Sources (Actual FS salary determined by Washington D.C.)
Security Clearance Required:      Public Trust- Background Investigation
Duration Appointment:                 Indefinite subject to successful completion of probationary period
Marketing Statement:            We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Travel Assistant.

The work schedule for this position is:

• Full Time, 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No.

Duties:  Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc.  Advises USG direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations.  Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc.) are adhered to.  Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.  Maintains recordkeeping to support validation and research needs, with a focus on softcopy recordkeeping wherever possible.  Working with relevant Management Section staff, maintains appropriate contacts with travel vendors. Coordinates with relevant staff to ensure that the travel needs of Mission visitors (including 100s of VIPs per year) are appropriately serviced.

Download: Detailed Position Description | PD – Travel Assistant

Qualifications and Evaluations

EDUCATION: Completion of two years of general college studies is required.

Requirements:

EXPERIENCE: Three years of experience in travel reservation, event coordination, accounting, or voucher examining is required.

JOB KNOWLEDGE: Practical knowledge of general accounting principles and excellent customer service. Excellent knowledge of travel sector issues inside Uganda and internationally is very important to being an effective Senior Travel Assistant.

Evaluations: (This may be tested)

LANGUAGE: Level IV English ability (fluent written, spoken and reading).

SKILLS AND ABILITIES: Must have the ability to: Interact with tact and diplomacy with all levels of Mission personnel.

• Articulate complex issues both orally and in writing
• Interpret and apply technical regulations
• Work in a pressurized environment
• Meet deadlines
• Competently navigate around MS Word, MS Excel and MS Access
• Work independently on routine matters

Qualifications:  All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

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