ASSISTANT ADMINISTRATOR

Job Description

JOB TITLE: ASSISTANT ADMINISTRATOR

DEPARTMENT: FINANCE AND ADMIN

REPORTS TO: HEAD HR AND ADMIN

JOB TYPE: FULL-TIME

ORGANISATION: ARMSTRONG CONSULTING ENGINEERS LIMITED

ABOUT US

Armstrong Consulting Engineers Limited is an infrastructural consultancy and civil/structural design firm headquartered in Wakiso, Uganda. Since 2009, we have successfully delivered modern, complex, and environmentally sustainable infrastructure projects in Uganda and the broader East African region.

PURPOSE OF THE JOB

To provide administrative and clerical support to ensure smooth and efficient day-to-day operations of the organization. The Assistant Administrator supports the administrative team in handling correspondence, maintaining records, organizing logistics, and ensuring compliance with internal processes.

EXPECTED DELIVERABLES

• Provide general administrative support including typing, filing. photocopying, and scanning documents.
• Manage incoming and outgoing communication (calls, emails, letters) professionally.
• Organize meetings, take minutes, and prepare relevant documentation.
• Assist in managing staff attendance records and leave schedules.
• Maintain and update office inventory, supplies, and procurement requests.
• Support in the preparation of reports, presentations, and spreadsheets.
• Maintain an organized and up-to-date filing system (physical and electronic).
• Assist in coordinating travel and accommodation logistics for staff.
• Act as a liaison between departments and external stakeholders as needed
• support the cleanliness, organization, and overall functionality of the Team Leader’s office.
• Ensure confidentiality and security of sensitive information.
• Perform any other duties assigned by the Administrator or Management

QUALIFICATIONS

• Diploma or Bachelor’s degree in Business Administration, Office Management, Public Administration, or a related field.
• Aged 25-30 years.
• 1-2 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Ability to work independently and within a team.
• Discretion and a strong sense of responsibility.

PERSONAL ATTRIBUTES

• Detail-oriented and highly organized.
• Proactive and willing to learn.
• Friendly and professional demeanor.
• High level of integrity and discretion.
• Ability to work under pressure and meet deadlines.

SEND YOUR CV TO EMAIL: armstrong@armstrong.co.ug

DEADLINE: 15 JULY 2025