ASSOCIATE FINANCE OFFICER

Job Description

Duty Station : ENTEBBE

• Participates in Managing the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreement (SLAs) components for RSCE projects/programmes/operations related to the Claims Service Line including monitoring and their reviews as and when necessary.
• Management of delivery of services such as the processing of travel and non-travel claims for all RSCE Client Missions in conformity and adherence to applicable United Nations policies and ST/AI issuances or practices; Assists the Service Delivery Manager with the review of complex queries and cases.
• Develops outreach presentations and communication on Travel and Claims.
• Participates in the Development of the Service Line’s annual budget development programme, particularly with respect to the establishment of major resourcing priorities, prepare cost estimates and budget proposals, in terms of the Service l,ine’s resourcing requirements such non-staff requirements, including programmatic aspects; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs;
• Participates in the preparation, review and finalization of budget performance reports in compliance with the legislative requirements and recommendations and Controller’s instructions; reviews and ensures valid variances between approved budgets and actual expenditures.
• Participates in developing inputs to the UN’s legislative processes for consideration of the Centre’s financing requirements by FOFD, Controller’s Office, the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General Assembly.
• Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Line Manager. Acts as focal point for internal and external audits.
• Acts as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule l05.4 in adherence with the UN Regulations and Rules.
• Reviews and verifies documentation for travel and non-travel claims.
• Assists with the development of a communication strategy with a provision of input related to their service line for RSCE dedicated intranet page on claims issues as required.
• Implement identified training needs for the service line staff.
• Perform other duties as maybe assigned.

Competencies

• Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
• Professionalism: Knowledge of Financial Rules and Regulations as well as established guidelines. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary.
• Uses time efficiently.
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets time line for delivery of products or services to client.

Education

An advanced university degree (Master’s, or equivalent) in business administration, finance or related field is required. A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

At least two (2) years of progressively responsible experience in finance, administration, budget, business administration or related area in an international setting is required. For first level degree holders, four (4) years of qualifying experience will be a must. Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar international organization or non-governmental organization in a conflict or post-conflict setting is desirable. Experience in use and application of IPSAS in a working environment is desirable. Experience in advanced Microsoft Excel, Word, PowerPoint, Power BI and experience in data analysis and management is desirable. Experience using ERP systems such as SAP is required. Experience working in a shared service center providing services to national and international clients is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

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