HR Administrator

Job Description

Job Summary: To provide administrative support to the HR function and manage the employee health and welfare benefits schemes & processes companywide.

Key Duties and Responsibilities:

• Manage the company medical scheme and respond to all staff queries. Coordinate quarterly medical camps with service providers.
• Maintain leave records for all employees to ensure leave is taken as per labour law guidelines and company policy.
• Ensure the HR database is up to date, accurate, and complies with legislation.
• Coordinate the HR operations function including: processing IDs; issuance of relevant official letters; supervising Office Attendants; coordinating out-of-country travel; monitoring office supplies.
• Manage staff records. Ensure documentation is regularly updated and filed appropriately.
• Ensure quality and safety at The New Vision for both staff members and premises by coordinating procedures as per our health and safety policy at all times.
• Manage company-wide communication of HR initiatives and contribute actively to weekly Vision Update (in-house newsletter).
• Coordinate orientation of all new employees.
• Manage employee welfare initiatives including sports competitions, aerobics classes, and running clubs, as well as supervising staff canteen operations.
• Manage the company internship program that runs twice a year.
• Organize company-wide roadshows that support staff welfare and advancement.

Qualifications, Skills and Experience:

• Bachelor’s degree in Human Resource Management or Organisational Psychology.
• Three years’ experience in a busy HR environment.
• Communications and Working Relations:
• (Detail your working contacts within and outside the organization, indicating the purpose of the contact.)
• Management – Respond to queries, receive feedback, and pass on information.
• Staff – Respond to queries, provide information, and receive feedback.
• Service providers (Medical services providers, travel agents, hotels, caterers, banks).

Skills, Knowledge, and Abilities:

• Technical:
• Proficiency in Microsoft Office packages.
• Ability to use HR software solutions.
• Knowledge of Labour Laws including Workman’s Compensation, the Employment Act, and the NSEF Act.

Behavioral:

• Strong administration skills.
• Ability to develop and maintain excellent working relationships.
• High level of confidentiality.
• Excellent interpersonal and customer-facing skills.
• Strong communication skills, both written and verbal.
• Ability to work with minimal supervision & result-oriented.

Interested candidates who meet the above requirements should submit applications and CV to the: Chief Human Resources Officer, The New Vision Printing and Publishing Company Ltd. P. O. Box 9815, Kampala, Uganda. Email to: recruitment@newvision.co.ug