Payroll Officer

Remuneration: Salary is market competitive

Key Duties and Responsibilities:

Payroll Processing:

• Prepare and process payroll on a monthly basis.
• Ensure accuracy in calculating wages, bonuses, overtime, and deductions.

Record Keeping & Data Entry:

• Maintain up-to-date payroll records, including employee records, attendance records, new hire details, terminations and changes in employment statuses.
• Ensure all payroll transactions are recorded accurately.

Time & Attendance Tracking:

• Track employee attendance, hours worked and leave balances to ensure accurate payroll calculations.

Compliance:

• Stay informed about changes in payroll laws and regulations.
• Prepare reports on taxes and submit to Accounts/Finance for filing.

Reporting:

• Assist in the general payroll documentation and reports for management, internal/external purposes.
• Analyze payroll data for discrepancies and trends.

Employee Support:

• Serve as a point of contact for employee inquiries related to payroll, including pay slips, deductions, and tax deductions.
• Provide information to management on payroll policies and procedures.

System Management:

• Assist in maintaining and upgrading payroll software and systems.
• Implement process improvements.

Collaboration:

• Work closely with the HR department to ensure smooth onboarding, off boarding processes including benefits enrollment.
• Manage payroll deductions related to benefits/compensations.
• Assist in resolving any audit findings related to payroll processes.

Training and Development:

• Support training for new employees on payroll processes and systems.
• Stay updated on best practices in payroll management and system enhancements.

Confidentiality:

• Ensure the confidentiality and security of payroll information and employee records.

Key Performance Indicators:

• Timely processing of payroll.
• Number of payments made and processed.
• Number of errors made.
• Number of complaints from employees.

Qualifications, Skills and Experience:

• Qualification: Bachelor’s Degree in Accounting, Finance, HR or a related field.
• Linguistic skills: Fluent in English (Spoken & Written)
• Experience: 4-5 Years’ Experience in Payroll Processing & administration.
• Age: Between 35 – 40 Years
• Residency status: Preferably Ugandan National or holder of Certificate of Residence, but open to Expatriates

Key Skills:

• Strong attention to detail.
• Proficiency in payroll software preferably Endeavour/ERP/SAP.
• Knowledge of Microsoft Excel.
• Knowledge of Labour laws, payroll laws and regulations.
• Excellent communication skills.
• Ability to work under pressure.

How to Apply:

If you would like to apply for this employment opportunity, please follow the below process. Submit your CV/resume to jobs@graphicsystems-ea.com

CLICK HERE TO APPLY

• A shortlist of candidates may then be invited for a second round of assessments.
• Once all assessments have been completed, a shortlist of candidates will be invited for an interview.
• Once the interview process is completed, the selected candidate will be sent an offer letter.