Purchasing Manager (Pre-Opening)

Job Description

JOB SUMMARY 

Negotiates with suppliers and verifies and authorizes purchase requisitions and purchase orders. Advises other departments on purchasing procedures and maintains full and up-to-date information regarding store inventory.

CANDIDATE PROFILE 

Education and Experience

Required:

• High school diploma or GED; 2 years experience in procurement, purchasing, or related professional area.

OR

• 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major; 1 year experience in procurement, purchasing or related professional area.
 

CORE WORK ACTIVITIES 

Managing Supplier and Vendor Relations

• Negotiates with selected suppliers and obtains quotations.

• Coordinates and arranges site visits with contractors and end-users for obtaining necessary quotations.

• Keeps close and frequent contact with suppliers to maintain up-to-date market and product information

• Identifies and selects reliable and regular suppliers for daily food and beverage purchasing based on regular quotations.

• Attends and participates in food tasting panel for food and beverage evaluation and vendor selection.

• Prepares and negotiates contracts with selected suppliers

• Attends exhibitions/seminars for sourcing new suppliers and products with better price-performance.

• Persuades suppliers to offer or extend rebate program.

Managing Procurement Activities

• Verifies and authorizes procurement orders

• Places orders and expedites deliveries

• Prepares tender invitations and executes tender openings for selected items and compares tenders for procurement decisions

• Sources alternative products with competitive prices, while striving to maintain better or comparable quality, standards and services.

• Prepares and submits monthly cost saving report to Director of Finance

• Explores opportunities for green procurement and actively participates in the recycling program.

• Provides suggestions to other departments to achieve cost savings while still fulfilling their requirements.

Other Skills & Requirements 

Knowledge of hospitality operations (F&B, housekeeping, front office, engineering) and seasonal purchasing needs.

Proficiency in budgeting, cost control, spend analysis, and inventory management to minimize wastage and maximize profitability.

Skilled in procurement and hotel systems (Opera PMS, Micros, BirchStreet, Sun,  SAP, Oracle, FMC) and MS Office Suite.

Familiarity with health & safety, HACCP standards, compliance, and sustainability practices.

Strong analytical, organizational, and leadership abilities with excellent communication and collaboration skills.

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